GSA Case Study: Consolidating MAS Contracts to Unlock Additional Benefits
The Challenge:
A company was navigating the complexities of managing two General Services Administration (GSA) Multiple Award Schedule (MAS) contracts. As one of these contracts approached the end of its current option period, it required undergoing the option renewal process to exercise the next option.
Differences in terms and conditions between the two contracts compounded the challenge. The company found itself dedicating significant time to managing both contracts, simultaneously handling multiple Contractor Assessments, and navigating unique reporting requirements for each contract.
Of particular interest was the company’s eligibility to participate in the Transactional Data Reporting (TDR) program under the expiring contract, while the other contract lacked eligible awarded Special Item Numbers (SINs). This disparity led to additional administrative burdens and compliance requirements. For further details on the TDR Program, please refer to Case Study 1 blog.
The Analysis and Solution:
Upon conducting a thorough review of their contracts, including terms and conditions, offerings, and awarded SINs, we identified a key strategy: merging both contracts into one. This approach aimed to streamline administrative processes, ensure consistency in terms and conditions, eliminate redundancy, and leverage the Transactional Data Reporting (TDR) Program under the alternative contract to alleviate associated compliance obligations and limitations under the contract with the expiring option.
The benefits of consolidation include:
- Streamlining contract modifications more efficiently under a single contract
- Make it easier for customers to find total solutions under one contract vehicle
- Eliminating multiple reporting requirements across different contracts
- Eliminating the need for multiple Contractor Assessments
- Reducing data redundancy and duplication
- Standardizing Terms and Conditions
- Facilitating compliance under a single contract
The BOOST Outcome
Following the explanation of the numerous benefits of consolidating their contracts, we initiated the consolidation modification process to merge both contracts to taking advantage of this GSA initiative. Simultaneously, we facilitated the expiration of the non-surviving contract while transferring all their offerings into the surviving contract.
After providing expert support and guidance during this process, the company successfully consolidated both contracts, enabling them to leverage the TDR program for all offerings under all SINs.
Following the completion of this consolidation, they reduced the time spent meeting all reporting, administrative, and compliance duties by about 35% under a single major contract. Additionally, this streamlining of contract management tasks circumvented the need to renew the option for the second contract, saving them approximately 25 additional hours of administrative work.
Are You Facing a Similar Complex Challenge?
At BOOST, we are passionate about offering our clients optimal solutions to solve their most complex problems. With our expert guidance, we transform complex issues into actionable solutions, providing thorough explanations and support throughout the process to ensure successful navigation of these challenges.
If you’re interested in learning more about the consolidation initiative and how it can benefit your organization, please don’t hesitate to reach out to us. We can analyze your current contracts and provide assistance to successfully completing your consolidation modification.
We appreciate your interest in our GSA blog! Stay tuned for more informative content coming your way from BOOST LLC. Thank you for being a part of our community.
About The Author, Brie Paramo
Brie Paramo is an accomplished contracts professional with extensive experience in GSA schedules and GSA contracts. As a dedicated BOOST MAS consultant, she channels her expertise to assist contractors in effectively acquiring and managing their MAS contracts.
