Managed Accounting Scoping Questions

Managed Accounting

Name

First Last

Company Name

Company Structure

C-Corp

S- Corp

Partnership

Sole Proprietor

Do you operate in multiple states

Yes

Do you operate in multiple countries

Yes

Phone

Website

Revenue projection for current year?

What is your prior year revenue?

How many employees? W2s

How many 1099s?

# of Fully Executed Contracts as a Prime

# of Fully Executed Contracts as a Sub

# Subcontractors on your Prime contracts

Number of T&M Contracts

Number of Fixed Price Contracts

Number of Cost Plus Contracts

If not already, do you plan to go after any Cost Reimbursable work in the next year?

Yes

What accounting system do you use?

QuickBooks

Unanet GovCon ERP

Jamis

CostPoint

Other

Any Accounting System Add-ons?

How do you track time/what is timekeeping software?

What payroll system do you use? How often do you process payroll?

Do you utilize bill payment software? If so which one?

Accrual/Cash

Accrual based accounting

Cash based accounting

Do you have billable ODC's?

Yes

How many invoices do you send out a month? How do you send out invoices?

How do you handle expenses and expense reports?

How do you process operating expenses?

Average # of bills processed per month (including 1099s and operating expenses)

How many bank accounts do you have?

How many corporate credit cards do you have?

Are the bank accounts and corporate cards reconciled to date?

Yes

What is your current indirect cost structure? What frequency do you calculate and monitor indirect rates?

Are you receiving financial reports (IS/BS) on a Qtrly, Monthly, or Annual basis?

Do you have your annual financials reviewed or audited by a third party?

Yes

Do you have any bank filings required? (LOC etc)

Yes

Do you have a current budget model?

Yes

Are you tracking budgets vs. actuals?

Yes

Do you have current Accounting Policies and Procedures in place?

Yes

Have you passed a DCAA audit?

Yes

Have you received a pre-award survey?

Yes

TASKS - Onboarding (Required - Informational to client)

Onboarding - Review of Accounting Data and Backup Documentation - Senior Accountant MANDATORY(Required)

Yes

Onboarding - Review of Accounting Processes - Senior Accountant MANDATORY(Required)

Yes

Onboarding - Review of System(s) and Access Set Up - Senior Accountant MANDATORY(Required)

Yes

Onboarding - Kick off Call (Scope of Services, Priority Items, Requests, Resource Introductions) - Senior Accountant MANDATORY(Required)

Yes

Onboarding - Accounting Data File Analysis – One Time/Initial Review of Current Year - Senior Accountant MANDATORY(Required)

Yes

Onboarding - Review/Revise Chart of Account - Senior Accountant MANDATORY(Required)

Yes

Onboarding - Create Accounting Calendar - Senior Accountant MANDATORY(Required)

Yes

Onboarding - Create Month Close Pack (includes all schedules, reconciliations, and comments for month end) - Staff Accountant MANDATORY(Required)

Yes

Onboarding - Bi-weekly Status Calls - Senior Accountant MANDATORY(Required)

Yes

Tasks Ongoing

Weekly Email Status - Senior Accountant(Required)

Yes

Updates to the Month Close Pack - Monthly - Staff Accountant(Required)

Yes

Review of the Month Close Pack - Monthly - Senior Accountant(Required)

Yes

Month End Financial Review - Trending Analysis - CFO(Required)

Yes

Periodic Reporting on cash position - Controller / CFO

Yes

Possibly

Bi-weekly Status Calls - Senior Accountant

Yes

Possibly

AR - Preparing/Sending Client Invoices - Staff Accountant

Yes

Possibly

AR - Recording Client Payments Received and Recording Deposits - Staff Accountant

Yes

Possibly

AR - Collections (sending emails to clients for non-payment) - Staff Accountant

Yes

Possibly

AR - Posting of Payments - Senior Accountant

Yes

Possibly

AP - Entering AP in 3rd party software (ex. Bill.com, Expensify.com, bank bill pay, etc.) - Staff Accountant

Yes

Possibly

AP - Processing AP Payments - Senior Accountant

Yes

Possibly

AP - Download/Data Entry and Coding of Credit Card(s) transactions - Staff Accountant

Yes

Possibly

AP - Download/Data Entry and Coding of Bank Account(s) transaction activity - Staff Accountant

Yes

Possibly

AP - Data Entry and Coding of "Other" Banking and transaction activity (ex. LOC, Loans, etc.) - Staff Accountant

Yes

Possibly

AP - Posting of AP Entries - Senior Accountant

Yes

Possibly

Set up New Employees / Employee Changes (Rates, etc.) in Accounting System - Senior Accountant

Yes

Possibly

Set up New Projects in Accounting System - Senior Accountant

Yes

Possibly

Set up New Vendors - Staff Accountant

Yes

Possibly

Review timesheets for payroll (not for compliance) - Senior Accountant

Yes

Possibly

Review expense reports for processing (not for compliance) - Senior Accountant

Yes

Possibly

Expense Receipt Collection - Senior Accountant

Yes

Possibly

Timesheet Reminders (via Email) - Senior Accountant

Yes

Possibly

Reconcile Bank Account (including loans & lines of credit) - Staff Accountant

Yes

Possibly

Reconcile Credit Card Accounts (for business expenditures) - Staff Accountant

Yes

Possibly

Reconcile all Balance Sheet Accounts for Month Close - Staff Accountant

Yes

Possibly

Create month end journal entries (Depreciation, Amortization, Prepaid, Other Accruals) - Staff Accountant

Yes

Possibly

Posting of monthly journal entries (Depreciation, Amortization, Prepaid, Other Accruals) - Senior Accountant

Yes

Possibly

Process Payroll through 3rd Party - Senior Accountant

Yes

Possibly

Create Payroll / Labor Distribution Entries - Staff Accountant

Yes

Possibly

Review & Post Payroll / Labor Distribution Entries - Senior Accountant

Yes

Possibly

Prepare Monthly Internal Management Reports - Senior Accountant

Yes

Possibly

Review Job Costing Reporting - PSR - Senior Accountant

Yes

Possibly

Prepare additional Financial Planning and Analysis Graphic Reports - Senior Accountant

Yes

Possibly

Monthly management reporting and consultation meeting (via conference call) - Senior Accountant

Yes

Possibly

Year –end accounting adjustments and closing of books - Senior/Controller/CFO

Yes

Possibly

Facilitate Tax CPA Requests & Financial Documentation at Year-End - Controller / CFO

Yes

Possibly

Special Projects

Indirect Rate Development - CFO

Yes

Possibly

Pipeline and Ad-hoc Reporting - CFO

Yes

Possibly

Provisional Rate Development - Controller / CFO

Yes

Possibly

Capital Based Projects - CFO

Yes

Possibly

Financial Briefing to Leadership - CFO

Yes

Possibly

M&A Support - CFO

Yes

Possibly

Incurred Cost Submission Prep - Controller / CFO

Yes

Possibly

Quarterly/Annual Budget and forecast - Controller / CFO

Yes

Possibly

1099 Year End Processing - Senior Accountant

Yes

Possibly

W2 Processing - Senior Accountant

Yes

Possibly

Assist with audits, obtaining and delivering audit workpapers per auditor’s request - Senior / Controller / CFO

Yes

Possibly

Accounting System Assessment SF 1408 - Controller / CFO

Yes

Possibly

Create/Review Accounting Policies and Procedures - Senior / Controller / CFO

Yes

Possibly

Review credit card policy; provide recommendations - Senior Accountant

Yes

Possibly

Vendor Expense analysis - Senior / Controller / CFO

Yes

Possibly

Internal Process Review and Recommendations - Controller / CFO

Yes

Possibly

Unanet SME Support (as needed) - Unanet SME

Yes

Possibly

Contract Support (as needed - will make introductions to Dir. Of Contracts) - Contracts SME

Yes

Possibly

Accounting System Selection - Controller / CFO

Yes

Possibly

Accounting System Implementation - Implementor

Yes

Possibly