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Corporate Housekeeping

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As we turn our attention to back to school sales, last summer vacays, finishing up our trashy beach novels and start shifting towards the fall, it’s a good time to take a minute and do some general housekeeping. Face it – it will be the holidays before you know it!

GovCons, you are in the lull between the storm – proposals are submitted, awards are forthcoming but not here yet. It’s a great time to catch up on some of the mundane, but necessary parts of doing business.  It’s boring, and always gets pushed to the back burner as more revenue-generating opportunities come in.  But ignore these at your peril – they always come back to haunt you at tax time, during a transaction or with any litigation.

We’re kind of like sour patch kids, here at BOOST. Now that we’ve given you a bit of a gut punch, here’s a quick checklist to keep you sane:

1. Org Chart
When was the last time you actually updated it?  Do it now before you onboard all the new contract wins.  This way it’s readily available.  Now might also be time to consider if folks are really in the right positions/titles.

2. Articles of Incorporation
Time to dust it off and make sure it’s still legit and up to date.

3. Board meeting minutes
For privately held companies, this can feel like an administrative task you don’t want to do.  Remember that these board meeting minutes come in handy when you are looking toward a sale, are in litigation/disputes and are just plain good practice.

4. Tax Filings
Given all the changes, are you structured the way you should be?  If your uncle is still providing all of your advice, it might be time to get a second opinion.  Are you maximizing your tax status for your long-term strategy?

5. State filings
We always forget that when we add new employees in new states, we suddenly must start filing taxes.  Be proactive about registering and don’t let it be a nasty surprise year in arrears.

6. Insurance
When was the last time you sat down and went through what you are covered for and where you might have gaps?  I absolutely HATE this practice but make myself (and another person to get a different perspective) sit in the excruciating meeting and review everything.  Line by freaking line.  It’s horrible, my broker hates us, but we’ve discovered multiple things that weren’t covered or that we didn’t need to pay for.  It’s worth the investment of time (and sanity) once a year to know your risks.

 

If you need help with anything, we’re happy to give you our advice or introduce you to others that have that specialty.  Don’t slack off as we head towards the fall.  It will only come back to haunt you when you least expect it (or have time to deal with it!).

Tax Reform – WTH?

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One frigid morning this week, I attended a seminar on the latest tax reform law and what it may mean to you as a business owner.  My initial key takeaways:

  • No amount of coffee will help this make sense
  • CPAs and Tax Planning folks are woefully undervalued – we should worship these people if they can figure out all this nonsense
  • Confirmation that BOOST will NEVER go into Taxes

But beyond that – There are some notes that may be of value as you start to think about your filing situation.

For individuals:

  • Standard Deductions:
    Standard deduction has gone up to $24K for married folks, $12K for the singles, $18K for head of household. In theory, this should make things less complicated.  Most folks will go with a standard deduction and call it a day.
  • The 10K Cap:
    The limit is now a $10K cap for local and state taxes, real estate/property taxes, personal property taxes, etc. This is ridiculously low in high tax states or for those with high mortgages and when you look at the calculation personally (just look at how much you paid last year in these taxes), the realization comes sinking in like a lead balloon.  Insert 5-10 mins rant that you will subject anyone nearby to about how this new cap is ridiculous and hurts the everyday person, etc. (or is that just me?)
  • Mortgage Interest Deduction Cap:
    This has gone from $1M to $750K. For those with home equity loans, the deduction for up to $100K is no longer available (unless grandfathered).  This is not applicable to most folks, but some CEOs are going to feel it.
  • Miscellaneous Deductions:
    The up to 2% miscellaneous deduction is now gone – this was used if you had business mileage not reimbursed by the company or you could include your tax preparation fees. No longer – my takeaway is that everyone is being pushed towards the streamlined deduction of $12K/$24K.  Employers – be prepared. Employees may want to start expensing more of the miscellaneous stuff, the minute they do their taxes and figure this out.

For Companies:

The biggest factor discussed was S Corp or C Corp, as this has huge ramifications.  You want to run some scenarios to see if moving from one to the other is beneficial.  But, don’t try this at home – talk to your CPA, make them run the analysis, and earn that fee!

  • Structure: In years past, most companies have not thought about what their structure should be (unless undergoing a sale). Here are some things to ask or consider:
    • How much money is taken out by the owners? Are you cashing large checks?
    • When are you selling?
    • How many states are you operating out of,and therefore need to file state taxes for? Remember that ugly $10K cap listed above?
    • Are you going to bring on additional shareholders?
    • Distributions or dividends? What’s your strategy?
    • Qualified Business Income (QBI) Deduction – soooo much here. Most of it seems to be in the “it depends” status (i.e. someone must be audited, sue, and then there is case law).
  • Qualified Business Income Deduction:
    This is the mysterious 20% deduction you might be able to deduct, but only if you have earnings within a certain range and aren’t categorized as a certain profession (those screwed: lawyers, athletics, financial services, investments, health and CPAs…. come on!  Show these folks some love – they gotta figure all this crap out!).

 

In short, it’s a hot mess and even though we know it has been coming, the cold hard reality of doing your taxes is about to sink in.

BOOST does NOT provide tax advice but has a great network of CPAs that we can refer to you.  Please reach out if you need a referral.  If your CPA hasn’t already reached out or hasn’t talked to you about this…. FIND A NEW ONE.

For those interested, here’s a flowchart from the CPA Journal on QBI that supposedly makes it easier to understand.  We recommend drinking a lot of coffee before digesting this.